Germany Student Visa: Process, Eligibility, Documents Required

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Germany student visaGetting to know the visa process of any country is essential to studying abroad. The Germany student visa process is no exception. Germany is a top choice of higher studies for a lot of students who wish to pursue their postgraduate courses in the field of engineering. One of the major reasons why engineering majors choose to study in Germany over any other country in the world is because most of the public universities located there offer major postgraduate courses at no cost. None of the well-ranked public universities charges students with tuition fees to study in Germany. However, when it comes to taking care of the living expenses, students are required to cater for the same on their own. The 20th episode of the Loanflix web-series will tell you all about how to take care of the financial requirements of studying in Germany. All of this would only be possible if 

Before you try to find ways to arrange funds for your living expenses in Germany, it is important to understand another aspect of studying in Germany – getting a Germany student visa. This article aims to explain the various aspects of a Germany student visa process, starting with an overview of the process of obtaining a visa to study in Germany, the eligibility criteria, the Germany student visa document checklist, financial prerequisites, etc.

Germany Student Visa Eligibility Criteria

Students who wish to apply for a German national visa in order to pursue their higher education are required to meet the following eligibility criteria.

  1. The student must possess an acceptance letter from any of the accredited universities in Germany offering full-time courses.
  2. They must have opened a blocked account with any of the participating banks. In India, the Kotak Mahindra Bank and Cox and King’s financial services are known to provide blocked account services to students in need.
  3. Students need to submit photographs which meet all the biometric requirements mentioned on the German embassy’s official website.
  4. Last but not the least, students need to submit all of the documents which have been mentioned in the German student visa document checklist which will be provided in the further paragraphs.

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Germany Student Visa – An Overview of the German National Visa Process

Getting a visa to study in Germany can be an easy journey only if the applicants are fully aware of the various steps involved in it. It is always important to collect relevant information and then proceed ahead in applying for a Germany student visa, as it helps the candidates to undergo their visa process smoothly. Let us take a look at the overall steps which students have to take in order to have a hassle free visa process to study in Germany.

Those who plan on visiting Germany for a short period of time, say 3 months, can do so on the basis of a Schengen visa. However, students who plan on pursuing their full-time postgraduate studies which last for two years or more are required to apply for a German national visa. The process of getting a German national visa involves certain steps which all applicants must follow.

There are seven major steps which all candidates must undergo before accessing their Germany student visa. These steps include the following actions:

Step 1 Choosing The Right University

Choose your university in Germany. For this very purpose, the DAAD (The German academic exchange service program) helps students in searching for the right universities in Germany and the courses offered by them. Aspiring candidates may reach out to the DAAD centres in their respective cities to know further about finding the right universities to study in Germany. It is important to have an acceptance letter from any university offering full-time courses in order to apply for a Germany student visa.

Step 2 Enrollment at the respective university

In order to enrol into a university to study in Germany, students must submit certified copies of their academic transcripts. They can obtain these copies at the German Missions. In order to take an appointment for the same, students need to visit the official website of the German immigration department.

Step 3 Open a Blocked Account

A blocked account or a Sperrkonto is one of the most crucial parts of the Germany student visa process. Students who have already completed steps 1 and 2 must apply for a blocked account in order to be deemed eligible for a Germany student visa. If you do not provide proof of having opened a blocked account, you will be disqualified from applying for a Germany student visa. In India, the Kotak Mahindra Bank facilitates the opening of a blocked account. However, for an easy transition post their arrival in Germany, students are recommended to open their blocked accounts online. 

All applicants of a Germany student visa are required to deposit 10,236 Euros to their respective blocked accounts. Every month, they will be allowed to withdraw 853 Euros to meet their daily expenses. Students are discouraged from withdrawing higher amounts of money from their blocked accounts in order to avoid coming across any legal hassles during their stay in Germany.

It is understandable that they may require a higher amount during the initial phase of their stay. Hence, students are recommended to arrange for the required funds on their own.

Read about Study in Germany: How to Open a Blocked Account & Other Details

Step 4: Preparing Documentation

Documentation is a significant part of any country’s visa process. The Germany student visa process is no exception. Students are expected to gather all the documents mentioned in the German student visa document checklist. We shall be discussing the details of the German student visa document checklist further ahead in this article.

Step 5: Procuring Photos for Biometric Evaluation

Students who are applying for a Germany student visa are expected to submit their photographs which adhere to the biometric photo requirements mentioned on the embassy’s official website.

Step 6: Fill out the application form for a Germany student visa

Students may fill the Germany student visa application form online or take a printout of the application, fill it and then scan the form online.

Step 7: Schedule an appointment for Germany visa interview at a German Mission office near you

Now that you got a glimpse of the Germany student visa process in short, let us take a look at some of the important steps in detail. We shall begin with first listing out the documents in the German student visa document checklist.

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Germany Student Visa Document Checklist

The German embassy requires candidates who are applying for a German student visa to submit certain documents which are mentioned in the German student visa document checklist. These documents are as listed below.

  1. A valid passport which was issued in the last 10 years and with at least 12 months validity left. 
  2. An A4 size copy of the passport’s data page
  3. Three passport size photographs which comply with the biometric requirements mentioned in the embassy’s website.
  4. A cover letter from the applicant specifying their exact purpose and the duration of their stay in Germany.
  5. Proof of payment of tuition fees, if applicable.
  6. Proof of proficiency in English/ German language. Students are required to submit proof of German language proficiency only if their course is taught in the German language.
  7. Proof of other academic qualifications if applicable
  8. Proof of financial means to cover the costs for the time of their studies in Germany. Students applying for a German student visa may submit the following documents as financial proof:

Proof of opening a blocked account in any of the banks offering the service.

Proof of payment of tuition fees

Document mentioning the confirmation of a scholarship/stipend

A formal obligation letter by the sponsor living within Germany

  1. A travel health insurance covering the period of a student’s departure from their native country to their date of enrolment into the university. 

While submitting the documents mentioned above, students need to bear in mind that they are to prepare two identical application sets and carry their original certificates along while visiting the German Missions office to submit the same. It is essential to take note of all the documents which are mentioned in the German visa document checklist above.

 Also, read about Germany Education Loan : Blocked Account & Other Details

Points to Note While Filling the German Student Visa Application Form

Students who are applying for a visa to study in Germany are required to adhere to the Germany student visa requirements which are mentioned in the previous paragraphs. Students have two choices when it comes to filling the German student visa application form. They may either fill it online on the German Missions official website here or take a printout of the application form, fill it and then scan and upload a PDF format online.

In addition to the normal application form, students are also expected to fill two more documents and sign them. These documents are:

  1.  a declaration on true and complete information
  2. Additional contact and legal representation information

Filling the above documents are an integral part of the Germany student visa requirements which all students must adhere to in order to have a hassle-free process.

Scheduling an Appointment for German National  Visa

Students who wish to obtain their student visa to study in Germany are required to schedule an appointment with the German Consulate for their visa interview. Before doing so, they are expected to have all the documents mentioned in the German visa documents checklist with them. It is important to note that appointments made through VFS global or the German Missions office only are entertained by the German consulate/embassy. Appointments made via any other third-party visa facilitators will not be entertained by the authorities.

German Student Visa Processing Time 

Once all the documents are submitted, the application will be forwarded to the competent authorities in Germany for further processing and verification. If any of the documents are found to be missing or if there is a need of additional documents to be submitted for further processing, the embassy/consulate will inform the student of the same immediately.

The German student visa processing time is usually six to eight weeks. 

Hence, students are advised to apply for a German student visa by keeping this timeline in mind. Refusal to appear for the visa interview or submitting a set of incomplete or incorrect documents may result in cancellation of the German student visa application. 

German Student Visa Fee

The processing fees charged by the German consulate/embassy varies from one nation to the other.

For students applying for a German national visa from India, the German student visa fee goes up to 75 Euros or INR 6275 per adult.

Students are required to pay the fees towards the end of their visa process. The German student visa fee is accepted in the form of a demand draft or cash only. The fees are non-refundable, even in the case of visa rejection.

The modes of payment acceptable at the consulate/embassy for students applying for a Germany student visa from the following cities in India are depicted in the table below.

City Acceptable Modes of Payment
New Delhi Demand Draft or Cash
Bangalore Demand Draft or Cash
Kolkata Only Demand Draft
Mumbai Only Demand Draft
Chennai Only Demand Draft

The German Mission accepts payment of student visa fees in the form of demand drafts from all nationalised banks. The demand draft must not be older than 2 months at the time of submission.

Students need to ensure that the demand draft containing the German student visa fees are issued in a particular format. Again, the formats recommended for students applying from different cities in India are different. They are depicted in the table below.

City Issued in favour of Payable in
New Delhi Embassy of the Federal Republic of Germany,New Delhi New Delhi
Bangalore Consulate General of the Federal Republic of Germany,Bangalore Bangalore
Chennai Consulate General of the Federal Republic of Germany,Chennai Chennai
Kolkata Consulate General of the Federal Republic of Germany,Kolkata Kolkata
Mumbai Consulate General of the Federal Republic of Germany,Mumbai Mumbai

Note: WeMakeScholars is an organization funded and supported by the Government of India that focuses on International Education finance. We are associated with 10+ public/Pvt banks/ NBFCs in India and help you get the best abroad education loan matching your profile. As this initiative is under the Digital India campaign, it’s at free of cost. The organization has vast experience dealing with students going to various abroad education destinations like the US, Canada, UK, Australia, Germany, Sweden, Italy, China, France among others

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